Present at the meeting were: Nancy Johnson (Treasurer), Ruth Wadsworth (VPE & VPM), Samya Boxberger-Oberoi (VPPR), Spencer Hatfield (Sgt. at Arms) and Randy Groover (President & Secretary).
Officer Reports:
The President reported that we are 1 DCP goal and 3 members short of achiving Distinguished Club status. The Treasurer committed to e-mail the 2 members who haven't renewed to inquire if they will be renewing. If those members renew we will be 1 member short of the membership requirement for the Distinguished Club status. The Treasurer will e-mail the VPPR a list of former members. The VPPR will, at her discretion, contact former members to see if they want to rejoin the club. A long discussion took place on how to achieve the final DCP goal. The VPPR agreed to see how far away she was from the CL award. The President announced he was one speech away from receiving his AC.
The VPPR indicated that she would look into attending some of the San Mateo Area Chamber of Commerce mixers.
The Treasurer indicated that some of the statements for prior months had not arrived, but given time, they probably would arrive.
The Secretary reported that the Blog was current with all past meeting minutes.
Agenda Items:
The President reported that he had begun working on the New Membership Application functionality for the website.
The Treasurer reported that all but 2 of the current members renewed their memberships in April. The Treasurer also reported that a new member joined this evening. The VPPR said she would send an e-mail to the 2 current members who haven't renewed (in addition to the e-mail the Treasurer said she would send).
The Treasurer reported that form 990-N for the federal government had been submitted. Form 199-N could not be submitted to the State of California because Toastmasters International has not yet provided us with the 'Entity ID Number' for our club. The President inquired of the Area Governor regarding how, when and who would receive the 'Entity ID Number'. The Area Governor was unable to supply any of that information.
It was agreed that greater oversight would be put on requests made by non-members for the time and resources of the club.
The next Executive Committee Meeting will be held on May 9, 2011
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