Present at the meeting were: Suzanne Mulcahy Secretary), Ruth Wadsworth (VPM & Sgt. at Arms), Samya Boxberger-Oberoi (VPE & VPPR) and Randy Groover (President & Treasurer).
Officer Reports:
The President reported that 4 DCP goals had been obtained.
The VPE will begin working with District 4 to determine what recognition will be provided to the club for our educational programs.
The VPE reported that almost all members have responded to the educational survey.
The VPPR will look into the feasibility of producing business cards for the officers that care to have them.
The Treasurer has cancelled the New Member Application functionality upgrade to the website siting cost as the main impediment to going forward with the improvement.
The Treasurer estimated that the club will have about $720.00 in cash in the bank after processing the new members and renewing existing members.
The Secretary reported that she has caught up with the process of recording the minutes of the club meetings and storing them in the Club Repository.
Agenda Items:
The President gave an overview of his meeting with Cheryl Angeles and Linda Asbury from the San Mateo Area Chamber of Commerce. The essential message that he received from the meeting was that the relationship between the club and the chamber has not changed with the exception that Cheryl will replace Linda as the contact person at the chamber.
The Treasurer reported that we have received a few dues renewals, but that more need to be received. He will send out another e-mail appeal to the club to renew their memberships.
The VPE said she was going to send out an e-mail to the club requesting that all members respond with their educational status by April 1, 2013.
The next Executive Committee meeting will be held on April 8, 2013.
Showing posts with label EC Meeting. Show all posts
Showing posts with label EC Meeting. Show all posts
Wednesday, March 13, 2013
Saturday, February 16, 2013
February 11, 2013 Executive Committee Meeting
Present at the meeting were: Ruth Wadsworth (VPM & Sgt. at Arms), Samya Boxberger-Oberoi (VPE & VPPR), Suzanne Mulcahy (Secretary) and Randy Groover (President & Treasurer).
Officer Reports:
The President reported that 4 DCP goals had been obtained.
The VPE will move forward to assess the educational achievement of the club.
The VPE gave a briefing on the officer training opportunities available to the officers.
The VPE will work on identifying 'substitutes' for the CL award that allows for club members to achieve the CL by doing 'like kind' activities to those documented by Toastmasters International in order to achieve the award. The President committed to send a machine readable photocopy of his achievement page from his CL manual to the VPE so she can begin the process of identifying which achievements specified by Toastmasters International can be 'substituted' with a 'like kind' activity.
The VPPR will work with the Area Governor to identify means in which the club might be recognized by District 4 for its educational (both educational module and youth sponsorship) achievements. The VPPR will present the options for recognition at the next EC meeting.
The Sgt. at Arms committed to print 25 club fliers to hand out to guests.
Agenda Items:
The President asked the VPPR for comments regarding the nearly completed re-branding of the website. The entire Executive Committee has the option of providing feedback to the VPPR. The VPPR will compile the feedback and present it to the President who will then decide which, if any, of the suggestions need to be implemented on the final round of changes before the re-branding of the website is determined to be complete.
The President committed to contact all the Area H2 club presidents before the next EC meeting and determine their interest in participating in the next presentation of an educational module.
The Treasurer indicated that he will begin sending out e-mail in March in order to begin collecting dues for the April 1st renewal period.
The next Executive Committee meeting will be held on March 11, 2013.
Officer Reports:
The President reported that 4 DCP goals had been obtained.
The VPE will move forward to assess the educational achievement of the club.
The VPE gave a briefing on the officer training opportunities available to the officers.
The VPE will work on identifying 'substitutes' for the CL award that allows for club members to achieve the CL by doing 'like kind' activities to those documented by Toastmasters International in order to achieve the award. The President committed to send a machine readable photocopy of his achievement page from his CL manual to the VPE so she can begin the process of identifying which achievements specified by Toastmasters International can be 'substituted' with a 'like kind' activity.
The VPPR will work with the Area Governor to identify means in which the club might be recognized by District 4 for its educational (both educational module and youth sponsorship) achievements. The VPPR will present the options for recognition at the next EC meeting.
The Sgt. at Arms committed to print 25 club fliers to hand out to guests.
Agenda Items:
The President asked the VPPR for comments regarding the nearly completed re-branding of the website. The entire Executive Committee has the option of providing feedback to the VPPR. The VPPR will compile the feedback and present it to the President who will then decide which, if any, of the suggestions need to be implemented on the final round of changes before the re-branding of the website is determined to be complete.
The President committed to contact all the Area H2 club presidents before the next EC meeting and determine their interest in participating in the next presentation of an educational module.
The Treasurer indicated that he will begin sending out e-mail in March in order to begin collecting dues for the April 1st renewal period.
The next Executive Committee meeting will be held on March 11, 2013.
Thursday, January 17, 2013
January 14, 2013 Executive Committee Meeting
Present at the meeting were: Suzanne Mulcahy (Secretary), Ruth Wadsworth (VPM & Sgt. at Arms), Samya Boxberger-Oberoi (VPE & VPPR) and Randy Groover (President & Treasurer).
Officer Reports:
The President indicated that 3 DCP goals had been obtained and that once Samya's ALB application is submitted to Toastmasters International we will have obtained 4 DCP goals.
The VPE will assess the educational progress of the club. This will be done by e-mail and asking for updates from members at club meetings. The VPE will also champion the successful club series and the better speaker series among the members.
The Treasurer reported that our bank had removed the ability of the former Treasurer to sign checks on our account.
The Secretary reported that she needed the President's help in accessing the meeting minutes on SkyDrive. The President agreed to a conference call with the Secretary to review the process.
The Sgt. at Arms indicated that she had not delivered the card for Dora Hernandez, but would do so immediately.
Agenda Items:
The President indicated that he had approached Ellen Silva for a bid on the re-branding and new functionality for the website in case the current webmaster was unable to perform the work.
The President brought the Executive Committee up to date on the management changes that were taking place at the chamber. The President hopes to meet with the new chamber management prior to April to determine how we will work together going forward.
It was determined that the next education module should be presented in about 6 months. The President committed to contact the Area Governor in order to begin the process of determining if any of the other clubs in our area would be interested in participating in the presentation.
The next Executive Committee meeting will be held on February 11, 2013.
Officer Reports:
The President indicated that 3 DCP goals had been obtained and that once Samya's ALB application is submitted to Toastmasters International we will have obtained 4 DCP goals.
The VPE will assess the educational progress of the club. This will be done by e-mail and asking for updates from members at club meetings. The VPE will also champion the successful club series and the better speaker series among the members.
The Treasurer reported that our bank had removed the ability of the former Treasurer to sign checks on our account.
The Secretary reported that she needed the President's help in accessing the meeting minutes on SkyDrive. The President agreed to a conference call with the Secretary to review the process.
The Sgt. at Arms indicated that she had not delivered the card for Dora Hernandez, but would do so immediately.
Agenda Items:
The President indicated that he had approached Ellen Silva for a bid on the re-branding and new functionality for the website in case the current webmaster was unable to perform the work.
The President brought the Executive Committee up to date on the management changes that were taking place at the chamber. The President hopes to meet with the new chamber management prior to April to determine how we will work together going forward.
It was determined that the next education module should be presented in about 6 months. The President committed to contact the Area Governor in order to begin the process of determining if any of the other clubs in our area would be interested in participating in the presentation.
The next Executive Committee meeting will be held on February 11, 2013.
Thursday, November 15, 2012
November 12, 2012 Executive Committee Meeting
Present at the meeting were: Samya Boxberger-Oberoi (VPE & VPPR), Suzanne Mulcahy (Secretary), Ruth Wadsworth(Sgt. at Arms) and Randy Groover (President & Treasurer).
Officer Reports:
The President indicated that 3 DCP goals had been achieved to date.
The current Treasurer Nancy Johnson has stepped down form that role. The role of the Treasurer will be filled by the President until another Treasurer can be found.
The Secretary is no archiving the meeting minutes that she is taking in SkyDrive.
Agenda Items:
The meeting schedule for 2013 was promulgated.
The VPPR will e-mail the presentation for the upcoming educational module on leadership to the presenters. The VPPR will also contact Eric Jones and Emily Panos to see if they can be presenters. The President agreed to act as a replacement for anyone who was unable to present their material. An informal rehearsal will be held on November 19th for anyone who cares to come.
The next Executive Committee Meeting will be held on January 14, 2013.
Officer Reports:
The President indicated that 3 DCP goals had been achieved to date.
The current Treasurer Nancy Johnson has stepped down form that role. The role of the Treasurer will be filled by the President until another Treasurer can be found.
The Secretary is no archiving the meeting minutes that she is taking in SkyDrive.
Agenda Items:
The meeting schedule for 2013 was promulgated.
The VPPR will e-mail the presentation for the upcoming educational module on leadership to the presenters. The VPPR will also contact Eric Jones and Emily Panos to see if they can be presenters. The President agreed to act as a replacement for anyone who was unable to present their material. An informal rehearsal will be held on November 19th for anyone who cares to come.
The next Executive Committee Meeting will be held on January 14, 2013.
Thursday, April 12, 2012
April 9, 2012 Executive Committee Meeting
Present at the meeting were: Nancy Johnson (VPM & Treasurer), Samya Boxberger-Oberoi (VPE & VPPR) and Randy Groover (President).
Officer Reports:
The President reported that the Toastmasters Internation website is still reporting that 2 DCP goals have been obtained, but he throught we have actually attained 4 DCP goals. The third DCP goal will probably be awarded in the near future for the dues being submitted on time. We need to report the CC award for Ron Kasper to obtain the fourth DCP goal.
The Treasurer reported that the $25.00 donation to The Hunger Project was in progress.
Agenda Items:
The Treasurer reported on the dues renewal process. There is one member who we expect to renew who has not renewed at this point. The Treasurer will attempt to contact that member in order to determine if they are going to renew or not.
The VPE gave a detailed report on the progress of the Effective Listening presentation. To date, this is what has been decided:
The presentation will be given on May 7, 2012.
Presenters should have their questions in to the VPE by April 23rd.
Presenters must coordinate their presentations to the handbook provided to the participants so the participants can fill in the handbook properly.
The Presenters and Exercise Leader will have a rehearsal at the end of April.
Nancy Johnson has asked to be replaced as a Presenter. The VPE will find her replacement.
The VPE and the President will meet to decide which parts of the Effective Listening presentation will be presented by the President.
The VPE will order another set of Effective Listening manuals.
The VPPR gave a detailed report on the progress of the re-branding effort. To date, this is what has been decided:
The Toastmasters International agendas will not be used 'as is'. They will be modified by the President to incorporate the body of our current agenda and then uploaded to the club's website.
The club banner now conforms to the new branding.
We will not buy a lecturn.
The VPPR elaborated on the new e-mail standards.
All manuals, pins, ribbons, etc. currently in our inventory will be used regardless of their branding until they are gone and replaced by materials with the current branding.
The President will upload the branded PowerPoint templates to the club's website.
The VPPR will let the club know of the branded stationary, business cards, etc. that are available at the Toastmasters International website.
The VPPR will revise the club's brochure in conformance with the new branding standards.
The website will be revised at a later date to conform to the new branding standards. The reason for this delay is to try to do the re-branding of the website at the same time other functions are added to the website and to take more time to integrate the Toastmasters International brand with the San Mateo Area Chamber of Commerce's brand on the club's website and the club's webpage on the chamber's website. The President will send an e-mail to the Area Governor advising him of our intention to merge the Toastmasters International branding with the San Mateo Area Chamber of Commerce's branding on both websites.
The Treasurer agreed that she would do both the federal and state tax filing before May 15, 2012. We agreed that the revenue figure we would report would be $450.
The subject of having more social events was discussed briefly and it was agreed that this subject would be an agenda item for the next meeting.
The next Executive Committee meeting will be held on May 14, 2012.
Officer Reports:
The President reported that the Toastmasters Internation website is still reporting that 2 DCP goals have been obtained, but he throught we have actually attained 4 DCP goals. The third DCP goal will probably be awarded in the near future for the dues being submitted on time. We need to report the CC award for Ron Kasper to obtain the fourth DCP goal.
The Treasurer reported that the $25.00 donation to The Hunger Project was in progress.
Agenda Items:
The Treasurer reported on the dues renewal process. There is one member who we expect to renew who has not renewed at this point. The Treasurer will attempt to contact that member in order to determine if they are going to renew or not.
The VPE gave a detailed report on the progress of the Effective Listening presentation. To date, this is what has been decided:
The presentation will be given on May 7, 2012.
Presenters should have their questions in to the VPE by April 23rd.
Presenters must coordinate their presentations to the handbook provided to the participants so the participants can fill in the handbook properly.
The Presenters and Exercise Leader will have a rehearsal at the end of April.
Nancy Johnson has asked to be replaced as a Presenter. The VPE will find her replacement.
The VPE and the President will meet to decide which parts of the Effective Listening presentation will be presented by the President.
The VPE will order another set of Effective Listening manuals.
The VPPR gave a detailed report on the progress of the re-branding effort. To date, this is what has been decided:
The Toastmasters International agendas will not be used 'as is'. They will be modified by the President to incorporate the body of our current agenda and then uploaded to the club's website.
The club banner now conforms to the new branding.
We will not buy a lecturn.
The VPPR elaborated on the new e-mail standards.
All manuals, pins, ribbons, etc. currently in our inventory will be used regardless of their branding until they are gone and replaced by materials with the current branding.
The President will upload the branded PowerPoint templates to the club's website.
The VPPR will let the club know of the branded stationary, business cards, etc. that are available at the Toastmasters International website.
The VPPR will revise the club's brochure in conformance with the new branding standards.
The website will be revised at a later date to conform to the new branding standards. The reason for this delay is to try to do the re-branding of the website at the same time other functions are added to the website and to take more time to integrate the Toastmasters International brand with the San Mateo Area Chamber of Commerce's brand on the club's website and the club's webpage on the chamber's website. The President will send an e-mail to the Area Governor advising him of our intention to merge the Toastmasters International branding with the San Mateo Area Chamber of Commerce's branding on both websites.
The Treasurer agreed that she would do both the federal and state tax filing before May 15, 2012. We agreed that the revenue figure we would report would be $450.
The subject of having more social events was discussed briefly and it was agreed that this subject would be an agenda item for the next meeting.
The next Executive Committee meeting will be held on May 14, 2012.
Sunday, March 18, 2012
March 12, 2012 Executive Committee Meeting
Present at the meeting were: Samya Boxberger-Oberoi (VPE & VPPR), Nancy Johnson (VPM & Treasurer), Tiffany Fung (Sgt. at Arms) and Randy Groover (President).
Officer Reports:
The President reported that 2 DCP goals had been obtained. The President offered an analysis of which members might be leaving the club at the upcoming dues renewal period.
The VPE reported on the number of speeches that each member had done.
The VPM said she would issue an e-mail requesting that dues be paid.
The Treasurer reported that all the bills had been paid.
The Sgt. at Arms reported that all the purchases she had been instructed to make had been made and that the materials purchased had arrived.
Agenda Items:
The new supply box was stocked.
The VPE presented an overview of the Effective Listening program. She also presented a status report on the program. A more detailed report will be made at the next Executive Committee meeting.
Issues surrounding a family tragedy for one of our members were discussed. It was agreed that the President would send the member an e-mail inquiring if the club could make a small donation to a charity in the name of the deceased.
The Treasurer gave an in depth report of who had paid their upcoming dues.
The President announced that our club would be the venue for the upcoming Area Contest on April 2nd.
The next Executive Committee meeting will be held on April 9, 2012.
Officer Reports:
The President reported that 2 DCP goals had been obtained. The President offered an analysis of which members might be leaving the club at the upcoming dues renewal period.
The VPE reported on the number of speeches that each member had done.
The VPM said she would issue an e-mail requesting that dues be paid.
The Treasurer reported that all the bills had been paid.
The Sgt. at Arms reported that all the purchases she had been instructed to make had been made and that the materials purchased had arrived.
Agenda Items:
The new supply box was stocked.
The VPE presented an overview of the Effective Listening program. She also presented a status report on the program. A more detailed report will be made at the next Executive Committee meeting.
Issues surrounding a family tragedy for one of our members were discussed. It was agreed that the President would send the member an e-mail inquiring if the club could make a small donation to a charity in the name of the deceased.
The Treasurer gave an in depth report of who had paid their upcoming dues.
The President announced that our club would be the venue for the upcoming Area Contest on April 2nd.
The next Executive Committee meeting will be held on April 9, 2012.
Monday, February 20, 2012
February 13, 2012 Executive Committee Meeting
Present at the meeting were: Tiffany Fung (Sgt. at Arms), Samya Boxberger-Oberoi (VPE & VPPR), Nancy Johnson (VPM & Treasurer) and Randy Groover (President).
Officer Reports:
The President reported that 2 DCP goals had been achieved.
The VPE stated that she will work on increasing the visibility for the Competent Leader Program. The President committed to begin work on obtaining his CL designation.
The VPM noted that she was having problems registering members that are new to our club, but are also members of another club (dual members) because she cannot get their member numbers from Toastmasters International in order to process them as a dual member which obviates the need to purchase the initial documentation set again.
The Treasurer announced that all outstanding bills had been paid.
The Sgt. at Arms bought a new box that is slightly larger than needed. She will return it for a smaller box. She also bought dry-erase pens for writing on the white board and has ordered the Table Topics award ribbons.
Agenda Items:
The Sgt. at Arms, VPE and President have been to training. The VPM/Treasurer will attend training if she can.
Due to the indeterminate absence of Wing T. Tsoi, Samya Boxberger-Oberoi has taken over her position as the VPE.
The rebranding effort will start with the VPPR and the President reading the rebranding documentation and reporting to the Executive Committee at the April 9th meeting on what the rebranding requirements are as set forth by Toastmasters International. It will then be up to the full Executive Committee to decide how to move forward.
The VPE will present her ideas on how to proceed with the How to Listen Effectively educational program to the Executive Committee at the March 12th meeting. The members of the Executive Committee have committed to read the workbook for the How to Listen Effectively program by the March 12th meeting. The entire Executive Committee will then decide how to proceed from that point.
The mentoring sessions will be re-established to aid the new members of the club. The sessions will be about 15 minutes long and will consist of presentations from the Successful Club Series, the Better Speaker Series and ad hoc presentations by members of the club pertaining to issues specific to the club.
The next Executive Committe meeting will be held on March 12, 2012.
Officer Reports:
The President reported that 2 DCP goals had been achieved.
The VPE stated that she will work on increasing the visibility for the Competent Leader Program. The President committed to begin work on obtaining his CL designation.
The VPM noted that she was having problems registering members that are new to our club, but are also members of another club (dual members) because she cannot get their member numbers from Toastmasters International in order to process them as a dual member which obviates the need to purchase the initial documentation set again.
The Treasurer announced that all outstanding bills had been paid.
The Sgt. at Arms bought a new box that is slightly larger than needed. She will return it for a smaller box. She also bought dry-erase pens for writing on the white board and has ordered the Table Topics award ribbons.
Agenda Items:
The Sgt. at Arms, VPE and President have been to training. The VPM/Treasurer will attend training if she can.
Due to the indeterminate absence of Wing T. Tsoi, Samya Boxberger-Oberoi has taken over her position as the VPE.
The rebranding effort will start with the VPPR and the President reading the rebranding documentation and reporting to the Executive Committee at the April 9th meeting on what the rebranding requirements are as set forth by Toastmasters International. It will then be up to the full Executive Committee to decide how to move forward.
The VPE will present her ideas on how to proceed with the How to Listen Effectively educational program to the Executive Committee at the March 12th meeting. The members of the Executive Committee have committed to read the workbook for the How to Listen Effectively program by the March 12th meeting. The entire Executive Committee will then decide how to proceed from that point.
The mentoring sessions will be re-established to aid the new members of the club. The sessions will be about 15 minutes long and will consist of presentations from the Successful Club Series, the Better Speaker Series and ad hoc presentations by members of the club pertaining to issues specific to the club.
The next Executive Committe meeting will be held on March 12, 2012.
Thursday, January 12, 2012
January 9, 2012 Executive Committee Meeting
Present at the meeting were: Tiffany Fung (Sgt. at Arms), Nancy Johnson (VPM & Treasurer) and Randy Groover (President).
Officer Reports:
The President reported that 1 DCP goal had been achieved.
The President reported that the Blog was currently up to date and that guests at our club meetings had told him that the fact that the Blog was being updated and that the website was current was a sign to them that the club was functioning. In an unintended way keeping the meeting minutes on the Blog was functioning as a marketing tool!
The Treasurer indicated that no bank statements had been received for November or December of 2011. The President agreed to contact the San Mateo Area Chamber of Commerce and request that the statements be sent directly to the Treasurer.
The current Sgt. at Arms will contact the former Sgt. at Arms requesting that the new club banner be delivered to her as soon as it arrives.
Agenda Items:
Officer training was discussed. All the officers present agreed to try to make it to training on January 18th.
The status of our current VPE was discussed.
All officers agreed that they would help out if another officer became overloaded with work and that they would ask for help if they became overloaded with work.
The next Executive Committee meeting will be held on February 13, 2012.
Officer Reports:
The President reported that 1 DCP goal had been achieved.
The President reported that the Blog was currently up to date and that guests at our club meetings had told him that the fact that the Blog was being updated and that the website was current was a sign to them that the club was functioning. In an unintended way keeping the meeting minutes on the Blog was functioning as a marketing tool!
The Treasurer indicated that no bank statements had been received for November or December of 2011. The President agreed to contact the San Mateo Area Chamber of Commerce and request that the statements be sent directly to the Treasurer.
The current Sgt. at Arms will contact the former Sgt. at Arms requesting that the new club banner be delivered to her as soon as it arrives.
Agenda Items:
Officer training was discussed. All the officers present agreed to try to make it to training on January 18th.
The status of our current VPE was discussed.
All officers agreed that they would help out if another officer became overloaded with work and that they would ask for help if they became overloaded with work.
The next Executive Committee meeting will be held on February 13, 2012.
Tuesday, November 22, 2011
November 14, 2011 Executive Committee Meeting
Present at the meeting were: Ruth Wadsworth (Secretary), Spencer Hatfield (VPM), Wing T. Tsoi (Sgt at Arms), Nancy Johnson (Treasurer) and Randy Groover (VPE).
Officer Reports:
The VPE reported that he was still pursuing his awareness campaign to have members document their speeches in the backs of their manuals and then have the VPE provide his initials validating completion of the speech.
The VPE also reported that the Blog was currently up to date.
The Treasurer reported that we have $2,051.93 in cash in the bank.
The Treasurer also reported that only 3 members did not renew their 6 month memberships.
The Sgt. at Arms indicated that she had ordered a new banner with the new branding on it.
The Sgt. at Arms also indicated that she had received some free collateral from Toastmasters International (TI).
Agenda Items:
The slate of candidates for the Executive Committee was discussed. The VPE said he would send out an e-mail to the club requesting that anyone interested in being a member of the Executive Committee indicate their interest prior to the November 28th club meeting.
The Calendar of meetings for 2012 was discussed.
The budget for 2012 was discussed. In developing the budget we considered the projected cost of supplies for 2012, reimbursements to Wing for money she had spent in 2011 on the banner, reimbursements to the chamber for the cost of internet hosting, the cost of the 2011 party and the cost of bring our website and other documents into compliance with the new TI branding.
The Treasurer agreed to lead the effort for the upcoming party in December. She will contact the proposed restaurant and begin the process of making reservations immediately. It was ageed that the party would be held on Monday, December 5th, 2011 at 6:30 P. M. at the Macaroni Grill. It was also agreed that due to the budgeted costs for 2012, the club would only contribute $100.00 to the cost of the party.
The next Executive Committee meeting will be held on January 9, 2012.
Officer Reports:
The VPE reported that he was still pursuing his awareness campaign to have members document their speeches in the backs of their manuals and then have the VPE provide his initials validating completion of the speech.
The VPE also reported that the Blog was currently up to date.
The Treasurer reported that we have $2,051.93 in cash in the bank.
The Treasurer also reported that only 3 members did not renew their 6 month memberships.
The Sgt. at Arms indicated that she had ordered a new banner with the new branding on it.
The Sgt. at Arms also indicated that she had received some free collateral from Toastmasters International (TI).
Agenda Items:
The slate of candidates for the Executive Committee was discussed. The VPE said he would send out an e-mail to the club requesting that anyone interested in being a member of the Executive Committee indicate their interest prior to the November 28th club meeting.
The Calendar of meetings for 2012 was discussed.
The budget for 2012 was discussed. In developing the budget we considered the projected cost of supplies for 2012, reimbursements to Wing for money she had spent in 2011 on the banner, reimbursements to the chamber for the cost of internet hosting, the cost of the 2011 party and the cost of bring our website and other documents into compliance with the new TI branding.
The Treasurer agreed to lead the effort for the upcoming party in December. She will contact the proposed restaurant and begin the process of making reservations immediately. It was ageed that the party would be held on Monday, December 5th, 2011 at 6:30 P. M. at the Macaroni Grill. It was also agreed that due to the budgeted costs for 2012, the club would only contribute $100.00 to the cost of the party.
The next Executive Committee meeting will be held on January 9, 2012.
Sunday, September 18, 2011
September 12, 2011 Executive Committee Meeting
Present at the meeting were: Wing T. Tsoi (Sgt. at Arms), Spencer Hatfield (VPM) and Randy Groover (VPE).
Officer Reports:
The VPE reported on his ongoing campaign to raise awareness of the projects in the Competent Leader manual and the need to have the initials of the VPE recorded with each completed speech in the back of the speech manuals.
Agenda Items:
The 'rebranding' initiative and the Effective Listening Project are suspended as of this date due to the protracted absence of the VPPR. Once the VPPR returns, these initiatives will be restarted.
The preparations for the San Mateo County Expo were reviewed. It was agreed that the candy budget would be reduced to $15-$20. The Sgt. at Arms reported that the fliers that she ordered from TI had arrived. She gave them to the VPE. The VPE agreed to send out an e-mail to the officers detailing their deliverables for the Expo and an e-mail to the club documenting who is in scheduled for 'booth duty' at the Expo.
It was agreed that the club would provide the venue for the Area Contest on October 3, 2011. The VPM and Sgt. at Arms agreed to serve as the Sgt. at Arms for the contest. The VPE got authorization from Dora Hernandez for the use of the room until 9:00 P. M. on October 3rd. The VPE will send out an e-mail to the club letting them know that our October 3rd meeting will be preempted by the Area Contest.
It was decided that we would not make a financial contribution to the Area Contest.
It was decided that the Treasurer would be requested to send out an e-mail with all the details for paying the upcoming club dues.
The VPE distributed the new officer manuals from Toastmasters International (TI) to the Sgt. at Arms and the VPM.
The next Executive Committee meeting will be held on November 14, 2011.
Officer Reports:
The VPE reported on his ongoing campaign to raise awareness of the projects in the Competent Leader manual and the need to have the initials of the VPE recorded with each completed speech in the back of the speech manuals.
Agenda Items:
The 'rebranding' initiative and the Effective Listening Project are suspended as of this date due to the protracted absence of the VPPR. Once the VPPR returns, these initiatives will be restarted.
The preparations for the San Mateo County Expo were reviewed. It was agreed that the candy budget would be reduced to $15-$20. The Sgt. at Arms reported that the fliers that she ordered from TI had arrived. She gave them to the VPE. The VPE agreed to send out an e-mail to the officers detailing their deliverables for the Expo and an e-mail to the club documenting who is in scheduled for 'booth duty' at the Expo.
It was agreed that the club would provide the venue for the Area Contest on October 3, 2011. The VPM and Sgt. at Arms agreed to serve as the Sgt. at Arms for the contest. The VPE got authorization from Dora Hernandez for the use of the room until 9:00 P. M. on October 3rd. The VPE will send out an e-mail to the club letting them know that our October 3rd meeting will be preempted by the Area Contest.
It was decided that we would not make a financial contribution to the Area Contest.
It was decided that the Treasurer would be requested to send out an e-mail with all the details for paying the upcoming club dues.
The VPE distributed the new officer manuals from Toastmasters International (TI) to the Sgt. at Arms and the VPM.
The next Executive Committee meeting will be held on November 14, 2011.
Sunday, August 14, 2011
August 8, 2011 Executive Committee Meeting
Present at the meeting were: Wing T. Tsoi (Sgt. at Arms), Samya Boxberger-Oberoi (VPPR), Ruth Wadsworth (Secretary), Nancy Johnson (Treasurer), Spencer Hatfield (VPM) and Randy Groover (VPE).
Officer Reports:
The VPE reported that he was going to raise awareness among the club members regarding the Competent Leader manual. Additionally, the VPE said that he would also raise awareness among the club members regarding the fact that each speech needs to be recorded in the back of their speech manuals and initiatled by the VPE.
The Treasurer reported that we were missing bank statements for the last 2 months. The VPE agreed to contact Linda Asbury to request that the statements be sent. The Treasurer also reported that the VPPR had been reimbursed for her expenses and that the reimbursement for the Secretary was in process.
The Sgt. at Arms will order some free marketing collateral from Toastmasters International (TI) after the 'rebranding' initiative has completed so as to get the new branding on the marketing collateral.
Agenda Items:
It was decided that we will not concern ourselves with the TI 'rebranding' initiative regarding marketing collateral to be handed out at the San Mateo County Expo. There isn't enough time to change the branding on our clubs marketing collateral. The Secretary will provide $25 - $30 of candy for the Expo. The VPPR will review the club specific marketing collateral and contact the Treasure to print 50 copies of that document. The Sgt. at Arms will purchase 100 pieces of marketing collateral from TI. The Treasurer will print 50 applications. All of that will be complete by September 19, 2011.
The VPPR will continue to evaluate the effects on our club due to the 'rebranding' initiative undertaken by TI.
The VPPR lead a discussion about the project materials that she recently received regarding the 'Group Project'. The Sgt. at Arms agreed to scan the Instructor Manual and send a copy to the VPPR for distribution to the other officers after making some small editions to the manual. Each officer was tasked with reading the manual and deciding what module they would like to present.
The Treasurer lead a discussion about the TI dues increase. It was decided that the club dues would not be increased or decreased in response to the TI dues increase.
The withholding requirements for the State of California were discussed. It was determined that these requirements will have no effect on us.
The recent officer training was reviewed and was well received by all who attended.
The Secretary is in the process of creating new name cards for all the club members.
The next Executive Committee meeting will be held on September 12, 2011
Officer Reports:
The VPE reported that he was going to raise awareness among the club members regarding the Competent Leader manual. Additionally, the VPE said that he would also raise awareness among the club members regarding the fact that each speech needs to be recorded in the back of their speech manuals and initiatled by the VPE.
The Treasurer reported that we were missing bank statements for the last 2 months. The VPE agreed to contact Linda Asbury to request that the statements be sent. The Treasurer also reported that the VPPR had been reimbursed for her expenses and that the reimbursement for the Secretary was in process.
The Sgt. at Arms will order some free marketing collateral from Toastmasters International (TI) after the 'rebranding' initiative has completed so as to get the new branding on the marketing collateral.
Agenda Items:
It was decided that we will not concern ourselves with the TI 'rebranding' initiative regarding marketing collateral to be handed out at the San Mateo County Expo. There isn't enough time to change the branding on our clubs marketing collateral. The Secretary will provide $25 - $30 of candy for the Expo. The VPPR will review the club specific marketing collateral and contact the Treasure to print 50 copies of that document. The Sgt. at Arms will purchase 100 pieces of marketing collateral from TI. The Treasurer will print 50 applications. All of that will be complete by September 19, 2011.
The VPPR will continue to evaluate the effects on our club due to the 'rebranding' initiative undertaken by TI.
The VPPR lead a discussion about the project materials that she recently received regarding the 'Group Project'. The Sgt. at Arms agreed to scan the Instructor Manual and send a copy to the VPPR for distribution to the other officers after making some small editions to the manual. Each officer was tasked with reading the manual and deciding what module they would like to present.
The Treasurer lead a discussion about the TI dues increase. It was decided that the club dues would not be increased or decreased in response to the TI dues increase.
The withholding requirements for the State of California were discussed. It was determined that these requirements will have no effect on us.
The recent officer training was reviewed and was well received by all who attended.
The Secretary is in the process of creating new name cards for all the club members.
The next Executive Committee meeting will be held on September 12, 2011
Saturday, July 16, 2011
July 11, 2011 Executive Committee Meeting
Present at the meeting were: Wing T. Tsoi (Sgt. at Arms), Samya Boxberger-Oberoi (VPPR), Ruth Wadsworth (Secretary), Nancy Johnson (Treasurer), Spencer Hatfield (VPM) and Randy Groover (VPE).
Officer Reports:
The Treasurer reported that deposit reciepts were temporarily being sent to Linda Asbury at the chamber. She contacted Borel Bank and seems to have corrected the problem.
Agenda Items:
The VPPR reported that the scope of the Toastmasters International (TI) rebranding initative has not yet been fully described to the club. A 'rebranding webinar' will soon be presented that may give us further information on the implications of the rebranding for our club. The VPPR will contact the President (Linda Asbury) and request the information to access the 'rebranding webinar'. The VPPR will then distribute the access information to the rest of the officers so they can participate in the webinar.
The VPPR reported that we have booth #183 reserved for the San Mateo Business Expo. The VPPR will send out an e-mail to the club looking for volunteers to staff the booth. While the exact nature of the marketing collateral that we will use is in doubt because of the TI rebranding initiative, at this time we plan on providing three documents to attendees of the Expo that are interested in our club. The three documents are: A generic Toastmasters brochure from TI, the club specific brochure that we handed out last year and a Toastmasters application form. Like last year we plan to collect cards from interested parties, but unlike last year we will not hold a drawing for a free memebership, instead, we will award the free memebership to someone who learned about our club from the Expo, attended our meetings as a guest and then indicated interest in joining the club. It was agreed that the budget for candy to give away at the Expo would be $20 - $30.
Attending officer training as a group was discussed. Spencer Hatfield had attended a prior training session, but would be willing to attend training again. Unfortunately, there are currently no officer training sessions that are convenient for those on the mid-peninsula. We will wait and see if any more convenient training sessions are offered in August.
The VPPR presented information about several potential 'Group Projects' from TI. It was agreed that she would do further research on this topic and then we would bring it up to the club for discussion.
The VPE reminded all officers to not 'become EC victims' due to overwork. He strongly suggested that anyone feeling overloaded with work should ask for help. Following that advice himself he requested that someone else deal with the logistics for the Area Contest this Fall. The VPM agreed to take on this task.
The next Executive Committee meeting will be held on August 8, 2011
Officer Reports:
The Treasurer reported that deposit reciepts were temporarily being sent to Linda Asbury at the chamber. She contacted Borel Bank and seems to have corrected the problem.
Agenda Items:
The VPPR reported that the scope of the Toastmasters International (TI) rebranding initative has not yet been fully described to the club. A 'rebranding webinar' will soon be presented that may give us further information on the implications of the rebranding for our club. The VPPR will contact the President (Linda Asbury) and request the information to access the 'rebranding webinar'. The VPPR will then distribute the access information to the rest of the officers so they can participate in the webinar.
The VPPR reported that we have booth #183 reserved for the San Mateo Business Expo. The VPPR will send out an e-mail to the club looking for volunteers to staff the booth. While the exact nature of the marketing collateral that we will use is in doubt because of the TI rebranding initiative, at this time we plan on providing three documents to attendees of the Expo that are interested in our club. The three documents are: A generic Toastmasters brochure from TI, the club specific brochure that we handed out last year and a Toastmasters application form. Like last year we plan to collect cards from interested parties, but unlike last year we will not hold a drawing for a free memebership, instead, we will award the free memebership to someone who learned about our club from the Expo, attended our meetings as a guest and then indicated interest in joining the club. It was agreed that the budget for candy to give away at the Expo would be $20 - $30.
Attending officer training as a group was discussed. Spencer Hatfield had attended a prior training session, but would be willing to attend training again. Unfortunately, there are currently no officer training sessions that are convenient for those on the mid-peninsula. We will wait and see if any more convenient training sessions are offered in August.
The VPPR presented information about several potential 'Group Projects' from TI. It was agreed that she would do further research on this topic and then we would bring it up to the club for discussion.
The VPE reminded all officers to not 'become EC victims' due to overwork. He strongly suggested that anyone feeling overloaded with work should ask for help. Following that advice himself he requested that someone else deal with the logistics for the Area Contest this Fall. The VPM agreed to take on this task.
The next Executive Committee meeting will be held on August 8, 2011
Wednesday, June 15, 2011
June 13, 2011 Executive Committee Meeting
Present at the meeting were: Nancy Johnson (Treasurer), Samya Boxberger-Oberoi (VPPR), Ruth Wadsworth (VPE & VPM), Spencer Hatfield (Sgt. at Arms) and Randy Groover (President & Secretary).
Officer Reports:
The President reported that we have achieved 5 DCP goals and have 19 members with two membership applications accepted this evening. So we have become a Distinguished Club.
The Treasurer reported that she had not received the bank statements or check that we thought had been sent to her by Linda Asbury back in May. The President took it as an action item to contact Linda Asbury to see when the statements and check would be mailed.
The Sgt. at Arms requested that the members give him feedback on the short speech he is giving in order to call our meetings to order.
Agenda Items:
The Treasurer reported that Toastmasters International (TI) now has acknowledged that Randy Lee and George Lee are current with their dues.
The President reported that he filed form 199-N with the State of California.
The VPPR agreed to contact Linda Asbury regarding the club's participation at the San Mateo County Business Expo on September 28th.
The VPPR agreed to monitor the changes that TI is making with their 'rebranding' initiative and inform us of any action the club needs to take in response to that initiative.
The following candidates were elected to the Executive Committee for the July to December term:
Linda Asbury - President
Randy Groover - VPE
Spencer Hatfield - VPM
Samya Boxberger-Oberoi - VPPR
Ruth Wadsworth - Secretary
Nancy Johnson - Treasurer
Wing T. Tsoi - Sgt. at Arms
The concept of an 'enhanced evaluation method' was discussed and adopted on a voluntary basis.
The Treasurer & the President discussed the problem where the telephone numbers of new members are being truncated when they are added to the TI website. The Treasurer and the President will continue to research this issue.
It was decided that the officers should attend Officer Training together (the Treasurer was exempted due to the fact that she would have to travel a long distance to attend the training). The club will provide compensation for the officers who attend training together if they decide to dine out after the training.
The next Executive Committee Meeting will be held on July 11, 2011
Officer Reports:
The President reported that we have achieved 5 DCP goals and have 19 members with two membership applications accepted this evening. So we have become a Distinguished Club.
The Treasurer reported that she had not received the bank statements or check that we thought had been sent to her by Linda Asbury back in May. The President took it as an action item to contact Linda Asbury to see when the statements and check would be mailed.
The Sgt. at Arms requested that the members give him feedback on the short speech he is giving in order to call our meetings to order.
Agenda Items:
The Treasurer reported that Toastmasters International (TI) now has acknowledged that Randy Lee and George Lee are current with their dues.
The President reported that he filed form 199-N with the State of California.
The VPPR agreed to contact Linda Asbury regarding the club's participation at the San Mateo County Business Expo on September 28th.
The VPPR agreed to monitor the changes that TI is making with their 'rebranding' initiative and inform us of any action the club needs to take in response to that initiative.
The following candidates were elected to the Executive Committee for the July to December term:
Linda Asbury - President
Randy Groover - VPE
Spencer Hatfield - VPM
Samya Boxberger-Oberoi - VPPR
Ruth Wadsworth - Secretary
Nancy Johnson - Treasurer
Wing T. Tsoi - Sgt. at Arms
The concept of an 'enhanced evaluation method' was discussed and adopted on a voluntary basis.
The Treasurer & the President discussed the problem where the telephone numbers of new members are being truncated when they are added to the TI website. The Treasurer and the President will continue to research this issue.
It was decided that the officers should attend Officer Training together (the Treasurer was exempted due to the fact that she would have to travel a long distance to attend the training). The club will provide compensation for the officers who attend training together if they decide to dine out after the training.
The next Executive Committee Meeting will be held on July 11, 2011
Saturday, May 14, 2011
May 9, 2011 Executive Committee Meeting
Present at the meeting were: Nancy Johnson (Treasurer), Samya Boxberger-Oberoi (VPPR), Spencer Hatfield (Sgt. at Arms) and Randy Groover (President & Secretary).
Officer Reports:
The President reported that according to Toastmasters International (TI) we have obtained 4 DCP goals and have 17 members.
The Treasurer reported that we have not received the bank statements for February, March or April. The Treasurer also reported that we are still awaiting $42.00 from the chamber in reimbursements for the club dues for members who also belong to the chamber. The President took an action item to contact the chamber in an effort to resolve these two issues.
It was reported that we did no have enough Evaluator's Cheat Sheets. The Sgt. at Arms took an action item to print out about 25 Evaluator's Cheat Sheets.
Agenda Items:
The Treasurer reported that TI had Randy Lee & George Lee in 'Graced In' status indicating that they did not pay their dues. However, she knows that both Randy & George are current with their dues. The Treasurer took an action item to resolve this problem.
The Treasurer reported that the 990-N tax form had been successfully filed with the federal government.
The President reported that he talked with TI and was told that in order to file the 199-N with the State of California that a 'tax id number' would have to be issued by the state to TI. That hasn't happened yet. When TI gets the 'tax id number' from the state then TI will e-mail the 'tax id number' to the Treasurer and the President. Only at that point can the club attempt to file the 199-N for California.
The Sgt. at Arms explained an innovative idea for having everyone provide a written evaluation to featured speakers who would like more feedback than the feedback from just one evaluator. This method relies on the speaker printing several of the evaluation forms provided in their speech manual for the speech project they are working on and having the audience fill in the evaluation form and return it to the speaker. This extended form of evaluation is engaged in at the discretion of each speaker and aguments, but does not replace, the current evaluation method where a designated evaluator provides an oral and written evaluation of the speech.
The next Executive Committee Meeting will be held on June 13, 2011
Officer Reports:
The President reported that according to Toastmasters International (TI) we have obtained 4 DCP goals and have 17 members.
The Treasurer reported that we have not received the bank statements for February, March or April. The Treasurer also reported that we are still awaiting $42.00 from the chamber in reimbursements for the club dues for members who also belong to the chamber. The President took an action item to contact the chamber in an effort to resolve these two issues.
It was reported that we did no have enough Evaluator's Cheat Sheets. The Sgt. at Arms took an action item to print out about 25 Evaluator's Cheat Sheets.
Agenda Items:
The Treasurer reported that TI had Randy Lee & George Lee in 'Graced In' status indicating that they did not pay their dues. However, she knows that both Randy & George are current with their dues. The Treasurer took an action item to resolve this problem.
The Treasurer reported that the 990-N tax form had been successfully filed with the federal government.
The President reported that he talked with TI and was told that in order to file the 199-N with the State of California that a 'tax id number' would have to be issued by the state to TI. That hasn't happened yet. When TI gets the 'tax id number' from the state then TI will e-mail the 'tax id number' to the Treasurer and the President. Only at that point can the club attempt to file the 199-N for California.
The Sgt. at Arms explained an innovative idea for having everyone provide a written evaluation to featured speakers who would like more feedback than the feedback from just one evaluator. This method relies on the speaker printing several of the evaluation forms provided in their speech manual for the speech project they are working on and having the audience fill in the evaluation form and return it to the speaker. This extended form of evaluation is engaged in at the discretion of each speaker and aguments, but does not replace, the current evaluation method where a designated evaluator provides an oral and written evaluation of the speech.
The next Executive Committee Meeting will be held on June 13, 2011
Monday, April 18, 2011
April 11, 2011 Executive Committee Meeting
Present at the meeting were: Nancy Johnson (Treasurer), Ruth Wadsworth (VPE & VPM), Samya Boxberger-Oberoi (VPPR), Spencer Hatfield (Sgt. at Arms) and Randy Groover (President & Secretary).
Officer Reports:
The President reported that we are 1 DCP goal and 3 members short of achiving Distinguished Club status. The Treasurer committed to e-mail the 2 members who haven't renewed to inquire if they will be renewing. If those members renew we will be 1 member short of the membership requirement for the Distinguished Club status. The Treasurer will e-mail the VPPR a list of former members. The VPPR will, at her discretion, contact former members to see if they want to rejoin the club. A long discussion took place on how to achieve the final DCP goal. The VPPR agreed to see how far away she was from the CL award. The President announced he was one speech away from receiving his AC.
The VPPR indicated that she would look into attending some of the San Mateo Area Chamber of Commerce mixers.
The Treasurer indicated that some of the statements for prior months had not arrived, but given time, they probably would arrive.
The Secretary reported that the Blog was current with all past meeting minutes.
Agenda Items:
The President reported that he had begun working on the New Membership Application functionality for the website.
The Treasurer reported that all but 2 of the current members renewed their memberships in April. The Treasurer also reported that a new member joined this evening. The VPPR said she would send an e-mail to the 2 current members who haven't renewed (in addition to the e-mail the Treasurer said she would send).
The Treasurer reported that form 990-N for the federal government had been submitted. Form 199-N could not be submitted to the State of California because Toastmasters International has not yet provided us with the 'Entity ID Number' for our club. The President inquired of the Area Governor regarding how, when and who would receive the 'Entity ID Number'. The Area Governor was unable to supply any of that information.
It was agreed that greater oversight would be put on requests made by non-members for the time and resources of the club.
The next Executive Committee Meeting will be held on May 9, 2011
Officer Reports:
The President reported that we are 1 DCP goal and 3 members short of achiving Distinguished Club status. The Treasurer committed to e-mail the 2 members who haven't renewed to inquire if they will be renewing. If those members renew we will be 1 member short of the membership requirement for the Distinguished Club status. The Treasurer will e-mail the VPPR a list of former members. The VPPR will, at her discretion, contact former members to see if they want to rejoin the club. A long discussion took place on how to achieve the final DCP goal. The VPPR agreed to see how far away she was from the CL award. The President announced he was one speech away from receiving his AC.
The VPPR indicated that she would look into attending some of the San Mateo Area Chamber of Commerce mixers.
The Treasurer indicated that some of the statements for prior months had not arrived, but given time, they probably would arrive.
The Secretary reported that the Blog was current with all past meeting minutes.
Agenda Items:
The President reported that he had begun working on the New Membership Application functionality for the website.
The Treasurer reported that all but 2 of the current members renewed their memberships in April. The Treasurer also reported that a new member joined this evening. The VPPR said she would send an e-mail to the 2 current members who haven't renewed (in addition to the e-mail the Treasurer said she would send).
The Treasurer reported that form 990-N for the federal government had been submitted. Form 199-N could not be submitted to the State of California because Toastmasters International has not yet provided us with the 'Entity ID Number' for our club. The President inquired of the Area Governor regarding how, when and who would receive the 'Entity ID Number'. The Area Governor was unable to supply any of that information.
It was agreed that greater oversight would be put on requests made by non-members for the time and resources of the club.
The next Executive Committee Meeting will be held on May 9, 2011
Tuesday, March 15, 2011
March 14, 2011 Executive Committee Meeting
Present at the meeting were: Nancy Johnson (Treasurer), Samya Boxberger-Oberoi (VPPR), Spencer Hatfield (Sgt. at Arms) and Randy Groover (President & Secretary).
Officer Reports:
The President reported that we have 4 DCP goals obtained even though only 3 are reflected on the Toastmasters International website.
The Treasurer reported that all the bank statements have been submitted to her.
The Secretary reported that all the Blog entries reflecting the meeting minutes were up to date.
The Sgt. at Arms office is now filled by Spencer Hatfield.
Agenda Items:
The Treasurer will send out an e-mail detailing how and when the dues should be paid.
The Treasurer will submit Form 990N with the IRS and form 199-N with the state of California.
The President said he will begin work on the New Member Application functionality that will be added to the website.
The next Executive Committee Meeting will be held on April 11, 2011.
Officer Reports:
The President reported that we have 4 DCP goals obtained even though only 3 are reflected on the Toastmasters International website.
The Treasurer reported that all the bank statements have been submitted to her.
The Secretary reported that all the Blog entries reflecting the meeting minutes were up to date.
The Sgt. at Arms office is now filled by Spencer Hatfield.
Agenda Items:
The Treasurer will send out an e-mail detailing how and when the dues should be paid.
The Treasurer will submit Form 990N with the IRS and form 199-N with the state of California.
The President said he will begin work on the New Member Application functionality that will be added to the website.
The next Executive Committee Meeting will be held on April 11, 2011.
Thursday, January 27, 2011
January 10, 2011 Executive Committee Meeting
Present at the meeting were Ruth Wadsworth (VPE & VPM), Samya Boxberger-Oberoi (VPPR), Nancy Johnson (Treasurer) and Randy Groover (President & Secretary)
Officer Reports:
The President reported that we had obtained 4 DCP goals although only 3 were recorded at Toastmasters International.
The Vice President of Education agreed to report the fact that she had obtained her ACB to Toastmasters International in order to document the achievement of our 4th DCP goal.
The Treasurer reported that she had not been reimbursed by the chamber for our October dues request. The President committed to talk with Linda Asbury at the chamber to address this issue.
The Treasurer reported that we had $2,227.61 in cash as of this date.
Agenda Items:
The meeting calendar for 2011 was approved.
It was agreed that the website should be modified to post our 2011 schedule.
It was agreed that the website should be modified to allow new members to submit their applications online.
The Treasurer agreed to write an explaination of how dues were calculated for posting on the website.
The President agreed to send the URL for the new calendar page of the website to the Vice President of Public Relations so she could put it on the flier that was developed for the last San Mateo County Expo. Once the update is made to the flier, the flier will be posted to the website.
The Vice President of Public Relations said that she will contact 'Ed' at the chamber to make the new flier available to him.
It was decided that the club would have a party on January 31st at 6:30 P. M. at the Macaroni Grill. The club would contribute $15.00 toward the cost of the party for each club member attending the party. Since Crystal Lee and Orla Lynagh are such integral parts of the club despite the fact that they are too young to be official members, the Executive Committee decided to contribute $15.00 for each of their expenses if they attended the party. The Treasurer agreed to coordinate the party logistics and the Vice President of Public Relations agreed to send out the invitations for the party.
The next Executive Committee Meeting will be held on March 14, 2011.
Officer Reports:
The President reported that we had obtained 4 DCP goals although only 3 were recorded at Toastmasters International.
The Vice President of Education agreed to report the fact that she had obtained her ACB to Toastmasters International in order to document the achievement of our 4th DCP goal.
The Treasurer reported that she had not been reimbursed by the chamber for our October dues request. The President committed to talk with Linda Asbury at the chamber to address this issue.
The Treasurer reported that we had $2,227.61 in cash as of this date.
Agenda Items:
The meeting calendar for 2011 was approved.
It was agreed that the website should be modified to post our 2011 schedule.
It was agreed that the website should be modified to allow new members to submit their applications online.
The Treasurer agreed to write an explaination of how dues were calculated for posting on the website.
The President agreed to send the URL for the new calendar page of the website to the Vice President of Public Relations so she could put it on the flier that was developed for the last San Mateo County Expo. Once the update is made to the flier, the flier will be posted to the website.
The Vice President of Public Relations said that she will contact 'Ed' at the chamber to make the new flier available to him.
It was decided that the club would have a party on January 31st at 6:30 P. M. at the Macaroni Grill. The club would contribute $15.00 toward the cost of the party for each club member attending the party. Since Crystal Lee and Orla Lynagh are such integral parts of the club despite the fact that they are too young to be official members, the Executive Committee decided to contribute $15.00 for each of their expenses if they attended the party. The Treasurer agreed to coordinate the party logistics and the Vice President of Public Relations agreed to send out the invitations for the party.
The next Executive Committee Meeting will be held on March 14, 2011.
Thursday, September 16, 2010
September 13, 2010 Executive Committee Meeting
Present at the meeting were: Samya Boxberger-Oberoi (VPPR) and Randy Groover (President & Secretary).
Officer Reports:
The President reported that 1 DCP goal was formally acknowledged by Toastmasters International, but that Ruth Wadsworth had attained her ACB, but probably had not submitted it to Toastmasters International by the time the DCP report was run for this meeting.
The VPPR suggested that the flyer that was in development for the San Mateo County Business Expo could be saved as a marketing document on our website and would be especially helpful for responding to contacts by e-mail. There was general agreement that this was a good idea.
The Secretary reported that he had caught up on all the Blogging necessary to record the minutes of the various meetings.
Agenda Items:
It was agreed that 100 fliers would be produced at a maximum for the San Mateo County Business Expo. In any case a budget of $100.00 for fliers would not be exceeded. The VPPR stated that all the details were on schedule for the club's participation at the Expo on September 22, 2010.
The President said that everything was in order for our club's participation at the Area Contest on September 27, 2010.
The concept of adding an application page for new members was initially discussed. It was agreed that this conversation should continue when the Treasurer was present since the Treasurer will have the most interaction with proposed new functionality.
The next Executive Committee meeting will be held on November 8, 2010.
Officer Reports:
The President reported that 1 DCP goal was formally acknowledged by Toastmasters International, but that Ruth Wadsworth had attained her ACB, but probably had not submitted it to Toastmasters International by the time the DCP report was run for this meeting.
The VPPR suggested that the flyer that was in development for the San Mateo County Business Expo could be saved as a marketing document on our website and would be especially helpful for responding to contacts by e-mail. There was general agreement that this was a good idea.
The Secretary reported that he had caught up on all the Blogging necessary to record the minutes of the various meetings.
Agenda Items:
It was agreed that 100 fliers would be produced at a maximum for the San Mateo County Business Expo. In any case a budget of $100.00 for fliers would not be exceeded. The VPPR stated that all the details were on schedule for the club's participation at the Expo on September 22, 2010.
The President said that everything was in order for our club's participation at the Area Contest on September 27, 2010.
The concept of adding an application page for new members was initially discussed. It was agreed that this conversation should continue when the Treasurer was present since the Treasurer will have the most interaction with proposed new functionality.
The next Executive Committee meeting will be held on November 8, 2010.
Monday, August 16, 2010
August 9, 2010 Executive Committee Meeting
Present at the meeting were: Ruth Wadsword (VPE & VPM), Samya Boxberger-Oberoi (VPPR) and Randy Groover (President & Secretary).
Officer Reports:
The President Reported that 0 DCP goals had been obtained.
The VPPR reported that she had begun the planning for our club's participation at the San Mateo Expo.
The Secretary reported that he had caught up on the updates to the Blog.
Agenda Items:
The President reported that the CC: and spam issues were resolved and that only the BCC: issue was an unresolved e-mail issue.
The Executive Committee decided to reimburse any member of the club who is required to pay in order to get into the Area Contest. The President informed the Executive Committee that the Area Contest would be held on Monday, September 27, 2010 from 6:00 P. M. to 9:00 P. M. at the Hillsdale Mall Conference Room in leiu of our regular meeting.
The VPPR agreed to Contact Linda Asbury to begin the process of securing a booth for the club at the San Mateo County Expo. The VPPR also agreed to complete a first draft of the flier that we plan to give away and present it for comment to the club as soon as practical. The Executive Committee was united in agreeing to give away a free membership as a 'door prize' at the Expo. The VPE/VPM committed to making a sign for our booth at the Expo announcing that a free membership will be given away.
The next Executive Committee meeting will be held on September 13, 2010.
Officer Reports:
The President Reported that 0 DCP goals had been obtained.
The VPPR reported that she had begun the planning for our club's participation at the San Mateo Expo.
The Secretary reported that he had caught up on the updates to the Blog.
Agenda Items:
The President reported that the CC: and spam issues were resolved and that only the BCC: issue was an unresolved e-mail issue.
The Executive Committee decided to reimburse any member of the club who is required to pay in order to get into the Area Contest. The President informed the Executive Committee that the Area Contest would be held on Monday, September 27, 2010 from 6:00 P. M. to 9:00 P. M. at the Hillsdale Mall Conference Room in leiu of our regular meeting.
The VPPR agreed to Contact Linda Asbury to begin the process of securing a booth for the club at the San Mateo County Expo. The VPPR also agreed to complete a first draft of the flier that we plan to give away and present it for comment to the club as soon as practical. The Executive Committee was united in agreeing to give away a free membership as a 'door prize' at the Expo. The VPE/VPM committed to making a sign for our booth at the Expo announcing that a free membership will be given away.
The next Executive Committee meeting will be held on September 13, 2010.
Monday, July 19, 2010
July 12, 2010 Executive Committee Meeting
Present at the meeting were: Ruth Wadsworth (VPE & VPM), Samya Boxberger-Oberoi (VPPR), Nancy Johnson(Treasurer) and Randy Groover (President & Secretary).
Officer Reports:
The President reported that 3 DCP goals had been obtained.
The President indicated that we would install the new officers at the next meeting.
The Treasurer reported that she was receiving statements regularly.
The Secretary reported that he was behind in updates to the Blog, but hoped to catch up in July.
Agenda Items:
The President reported that the alias problem involving the BCC: and CC: lines is still outstanding.
The club's participation in the San Mateo Expo was discussed in depth. The President was tasked to contact Linda Asbury requesting a booth and to write an e-mail to the club indicating that our meeting on 9/20 was cancelled and that we would be participating at the Expo on 9/22 instead. The Vice President of Public Relations was tasked with writing an e-mail to the club membership soliciting helpers to populate the booth during the Expo.
Officer training was discussed.
The next Executive Committee meeting will be held on August 9, 2010.
Officer Reports:
The President reported that 3 DCP goals had been obtained.
The President indicated that we would install the new officers at the next meeting.
The Treasurer reported that she was receiving statements regularly.
The Secretary reported that he was behind in updates to the Blog, but hoped to catch up in July.
Agenda Items:
The President reported that the alias problem involving the BCC: and CC: lines is still outstanding.
The club's participation in the San Mateo Expo was discussed in depth. The President was tasked to contact Linda Asbury requesting a booth and to write an e-mail to the club indicating that our meeting on 9/20 was cancelled and that we would be participating at the Expo on 9/22 instead. The Vice President of Public Relations was tasked with writing an e-mail to the club membership soliciting helpers to populate the booth during the Expo.
Officer training was discussed.
The next Executive Committee meeting will be held on August 9, 2010.
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