April 9, 2012 Executive Committee Meeting

Present at the meeting were: Nancy Johnson (VPM & Treasurer), Samya Boxberger-Oberoi (VPE & VPPR) and Randy Groover (President).

Officer Reports:

The President reported that the Toastmasters Internation website is still reporting that 2 DCP goals have been obtained, but he throught we have actually attained 4 DCP goals. The third DCP goal will probably be awarded in the near future for the dues being submitted on time. We need to report the CC award for Ron Kasper to obtain the fourth DCP goal.

The Treasurer reported that the $25.00 donation to The Hunger Project was in progress.

Agenda Items:

The Treasurer reported on the dues renewal process. There is one member who we expect to renew who has not renewed at this point. The Treasurer will attempt to contact that member in order to determine if they are going to renew or not.

The VPE gave a detailed report on the progress of the Effective Listening presentation. To date, this is what has been decided:

The presentation will be given on May 7, 2012.

Presenters should have their questions in to the VPE by April 23rd.

Presenters must coordinate their presentations to the handbook provided to the participants so the participants can fill in the handbook properly.

The Presenters and Exercise Leader will have a rehearsal at the end of April.

Nancy Johnson has asked to be replaced as a Presenter. The VPE will find her replacement.

The VPE and the President will meet to decide which parts of the Effective Listening presentation will be presented by the President.

The VPE will order another set of Effective Listening manuals.

The VPPR gave a detailed report on the progress of the re-branding effort. To date, this is what has been decided:

The Toastmasters International agendas will not be used 'as is'. They will be modified by the President to incorporate the body of our current agenda and then uploaded to the club's website.

The club banner now conforms to the new branding.

We will not buy a lecturn.

The VPPR elaborated on the new e-mail standards.

All manuals, pins, ribbons, etc. currently in our inventory will be used regardless of their branding until they are gone and replaced by materials with the current branding.

The President will upload the branded PowerPoint templates to the club's website.

The VPPR will let the club know of the branded stationary, business cards, etc. that are available at the Toastmasters International website.

The VPPR will revise the club's brochure in conformance with the new branding standards.

The website will be revised at a later date to conform to the new branding standards. The reason for this delay is to try to do the re-branding of the website at the same time other functions are added to the website and to take more time to integrate the Toastmasters International brand with the San Mateo Area Chamber of Commerce's brand on the club's website and the club's webpage on the chamber's website. The President will send an e-mail to the Area Governor advising him of our intention to merge the Toastmasters International branding with the San Mateo Area Chamber of Commerce's branding on both websites.

The Treasurer agreed that she would do both the federal and state tax filing before May 15, 2012. We agreed that the revenue figure we would report would be $450.

The subject of having more social events was discussed briefly and it was agreed that this subject would be an agenda item for the next meeting.

The next Executive Committee meeting will be held on May 14, 2012.