August 8, 2011 Executive Committee Meeting

Present at the meeting were: Wing T. Tsoi (Sgt. at Arms), Samya Boxberger-Oberoi (VPPR), Ruth Wadsworth (Secretary), Nancy Johnson (Treasurer), Spencer Hatfield (VPM) and Randy Groover (VPE).

Officer Reports:

The VPE reported that he was going to raise awareness among the club members regarding the Competent Leader manual. Additionally, the VPE said that he would also raise awareness among the club members regarding the fact that each speech needs to be recorded in the back of their speech manuals and initiatled by the VPE.

The Treasurer reported that we were missing bank statements for the last 2 months. The VPE agreed to contact Linda Asbury to request that the statements be sent. The Treasurer also reported that the VPPR had been reimbursed for her expenses and that the reimbursement for the Secretary was in process.

The Sgt. at Arms will order some free marketing collateral from Toastmasters International (TI) after the 'rebranding' initiative has completed so as to get the new branding on the marketing collateral.

Agenda Items:

It was decided that we will not concern ourselves with the TI 'rebranding' initiative regarding marketing collateral to be handed out at the San Mateo County Expo. There isn't enough time to change the branding on our clubs marketing collateral. The Secretary will provide $25 - $30 of candy for the Expo. The VPPR will review the club specific marketing collateral and contact the Treasure to print 50 copies of that document. The Sgt. at Arms will purchase 100 pieces of marketing collateral from TI. The Treasurer will print 50 applications. All of that will be complete by September 19, 2011.

The VPPR will continue to evaluate the effects on our club due to the 'rebranding' initiative undertaken by TI.

The VPPR lead a discussion about the project materials that she recently received regarding the 'Group Project'. The Sgt. at Arms agreed to scan the Instructor Manual and send a copy to the VPPR for distribution to the other officers after making some small editions to the manual. Each officer was tasked with reading the manual and deciding what module they would like to present.

The Treasurer lead a discussion about the TI dues increase. It was decided that the club dues would not be increased or decreased in response to the TI dues increase.

The withholding requirements for the State of California were discussed. It was determined that these requirements will have no effect on us.

The recent officer training was reviewed and was well received by all who attended.

The Secretary is in the process of creating new name cards for all the club members.

The next Executive Committee meeting will be held on September 12, 2011