July 11, 2011 Executive Committee Meeting

Present at the meeting were: Wing T. Tsoi (Sgt. at Arms), Samya Boxberger-Oberoi (VPPR), Ruth Wadsworth (Secretary), Nancy Johnson (Treasurer), Spencer Hatfield (VPM) and Randy Groover (VPE).

Officer Reports:

The Treasurer reported that deposit reciepts were temporarily being sent to Linda Asbury at the chamber. She contacted Borel Bank and seems to have corrected the problem.

Agenda Items:

The VPPR reported that the scope of the Toastmasters International (TI) rebranding initative has not yet been fully described to the club. A 'rebranding webinar' will soon be presented that may give us further information on the implications of the rebranding for our club. The VPPR will contact the President (Linda Asbury) and request the information to access the 'rebranding webinar'. The VPPR will then distribute the access information to the rest of the officers so they can participate in the webinar.

The VPPR reported that we have booth #183 reserved for the San Mateo Business Expo. The VPPR will send out an e-mail to the club looking for volunteers to staff the booth. While the exact nature of the marketing collateral that we will use is in doubt because of the TI rebranding initiative, at this time we plan on providing three documents to attendees of the Expo that are interested in our club. The three documents are: A generic Toastmasters brochure from TI, the club specific brochure that we handed out last year and a Toastmasters application form. Like last year we plan to collect cards from interested parties, but unlike last year we will not hold a drawing for a free memebership, instead, we will award the free memebership to someone who learned about our club from the Expo, attended our meetings as a guest and then indicated interest in joining the club. It was agreed that the budget for candy to give away at the Expo would be $20 - $30.

Attending officer training as a group was discussed. Spencer Hatfield had attended a prior training session, but would be willing to attend training again. Unfortunately, there are currently no officer training sessions that are convenient for those on the mid-peninsula. We will wait and see if any more convenient training sessions are offered in August.

The VPPR presented information about several potential 'Group Projects' from TI. It was agreed that she would do further research on this topic and then we would bring it up to the club for discussion.

The VPE reminded all officers to not 'become EC victims' due to overwork. He strongly suggested that anyone feeling overloaded with work should ask for help. Following that advice himself he requested that someone else deal with the logistics for the Area Contest this Fall. The VPM agreed to take on this task.

The next Executive Committee meeting will be held on August 8, 2011